# Time Off Management Deep Dive {#time-off-management-deep-dive}


Configure and manage employee leave/vacation.


## Time Off Policies {#time-off-policies}



### Creating a Policy {#creating-a-policy}


1. Go to **Settings** → **Time Off** → **Policies**
2. Click **Add Policy**
3. Configure:
   - Policy name (e.g., "Annual Leave")
   - Paid/Unpaid
   - Requires approval
   - Accrual rules (if applicable)
4. Save


### Default Policies {#default-policies}


| Policy         | Days | Paid | Accrual |
| -------------- | ---- | ---- | ------- |
| Annual Leave   | 20   | ✅   | Monthly |
| Sick Leave     | 10   | ✅   | Yearly  |
| Personal Leave | 5    | ✅   | Yearly  |
| Unpaid Leave   | ∞    | ❌   | None    |
| Maternity      | 90   | ✅   | None    |
| Paternity      | 14   | ✅   | None    |


## Requesting Time Off {#requesting-time-off}


1. Go to **Time Off** → **Request**
2. Select policy
3. Choose dates (start/end)
4. Add description (optional)
5. Submit for approval


## Approval Process {#approval-process}






```mermaid
stateDiagram-v2
    [*] --> Requested: Employee submits
    Requested --> Approved: Manager approves
    Requested --> Rejected: Manager rejects
    Approved --> [*]: Time off recorded
    Rejected --> [*]: Employee notified
```






## Calendar View {#calendar-view}


Time off is displayed:

- On the organization calendar
- In employee schedules
- On the team dashboard
- As blocked time slots


## Balance Tracking {#balance-tracking}


| Feature         | Description              |
| --------------- | ------------------------ |
| Current Balance | Days remaining this year |
| Used            | Days taken               |
| Pending         | Awaiting approval        |
| Carry Over      | Days from previous year  |
| Accrual Rate    | Days earned per month    |


## Related Pages {#related-pages}


- [Holiday Management](https://sourcey-gauzy.pages.dev/features/holiday-management/index.md) — company holidays
- [Employee Availability](https://sourcey-gauzy.pages.dev/features/employee-availability/index.md) — availability
- [Timesheet Approval](https://sourcey-gauzy.pages.dev/features/timesheet-management/index.md) — approvals